Operations Manual

In this section you will find the National Council’s Operations Manual.

Section 1 – Introduction

1.1 Mission and Values Statement
1.2 Logo
1.3 Organizational Chart

Section 2 – National Council Official Documents

2.1 Letter of Institution of the council of Canada dated September 27, 1971
2.2 Certificate of Incorporation, 1982, (Canada Corporations Act); Letters Patents
2.3 The National Council of Canada Charitable Registration- CRA #132410671 RR0001
2.4 Society of Saint Vincent de Paul National Council Bylaws

Section 3 – National Council Board of Directors

3.1 Board of Directors – Directory
3.2 Board of Directors – Code of Conduct
3.3 Fundamentals of Parliamentary Procedure      (Updated: 2017-12)

Section 4 – National Council Board Committees

4.1 NC Board Committees – Table of Contents    (Updated 2017-12)
4.2 Role of Board Committees

4.3 Standing Committees and Terms of References

4.4 Ad hoc Committees and Terms of References

Section 5 – National Council Staff Job Descriptions (On File in Ottawa Office)

5.1 Administrative Assistant – Part time (Ottawa)
5.2 Administrative Assistant – Part time (Montreal)

Section 6 – National Council Policies and Administrative Procedures

6.1 Policies & Procedures – Table of Content

6.2 Admnistrative (ADM)

6.3 Financial (FIN)

6.4 Twinning (TW)

6.5 Administrative Procedures (ADMIN PR)

6.6 Governance Policy

Section 7 – Strategic Plan Documents

7.1 Strategic Planning

Section 8 – National Guidelines

8.1 Guidelines for social justice activities
8.2 Conflict of Interest Guidelines
8.3 Screening and Duty of Care Guidelines    (Updated: 2017-12)
8.4 Twinning Guidelines    (2021-09)
8.5 Communications on Behalf of the SSVP Guidelines
8.6 Financial Guidelines     (Updated:2019-04)
8.7  Abuse Prevention Guidelines       (Updated:2017-04)
8.8 Discrimination and Harassment Prevention Guidelines    (Updated: 2017-12)
8.9 Starting a New Conference Guidelines    (Updated: 2017-12)
8.10 Society of Saint Vincent de Paul National Council Branding Guidelines    (Updated 2017-09)

Section 9 – Official Forms

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9.1  Aggregation Application (Conference)

9.2 Institution Application (Council)
9.3 Annual Statistical Report Form / Annual Statistical Report Guidelines
9.4 Annual Financial Report Form / Annual Financial Report Guidelines
9.5 Application for a Conference Name Change AND/OR Merger of Conferences
9.6 Application for a Particular/Central Council Name Change AND/OR Merger of Councils
9.7 Charity Number Information Page

9.8 Expense Reimbursement Form    (Updated: 2018-05)
9.9 Screening – Membership Application
9.10 Screening – Interview checklist/Reference Check Report
9.11 Screening – Member Service Covenant/Confidentiality Agreement    (Updated: 2017-04)
9.12 Screening – Member role description    (Updated: 2017-12)
9.14 Voting Members Proxy form
9.15 Twinning – Application Form (Twinning Ressources)
9.16 Twinning – Annual Report to National Council (Twinning Ressources)
9.17 Twinning – External Transmittal Form (Twinning Ressources)
9.19 Catalog Order Form
9.20 Letter of Application for Certificates (Pins)
9.22 By-Law Approval/Signature Page
9.23 Abuse, Discrimination and Harassment Prevention Checklist and Acknowledgment Form    (Updated: 2018-01)
9.25 Home Visitations Form (SAMPLE)
9.26 Letter requesting nominations for Conference or Council President
9.27 Nomination Form for the Election of a Conference or Council President
9.28 Application for Funding    (Updated: 2020-04-05)